Hello, friends! Your friendly local blog geek is back with more copier related tidbits!

Let’s talk about something that is a hot topic to everyone in the world: Cost Cutting.

Cost Cutting, or reducing excessive operational costs, is one way a company can increase profits. Today we’ll talk about cutting costs in one major area: Printer usage. This is important whether you’re using a managed print service (Such as CopyLady), or you own your equipment and purchase all the supplies for it (Inks, toners, etc).

Let’s start with discussing costs in a managed print environment. With your service contract, you usually get a set amount of B/W & Color prints per month, before you have to start paying for each additional print thereafter. You can see that with this kind of arrangement, costs can add up if you go over the set allowances. Yikes!

We will now tell you how to take control of your print costs! With this, we will tell you about a feature on your machine called Job Accounting.

There’s many ways to implement these limits, from the machine’s built-in features to external systems such as Papercut. For now, we’ll just cover the easy method: Letting the machine handle the limits. We will do this using a feature called Job Accounting.

WHAT IS JOB ACCOUNTING? Job accounting is a feature that lets you track and manage what types of print and copy jobs are done, as well as how many. Job accounting has a wide range of useful features, from controlling usage to sub-billing users or organizations for each print or copy job done. This feature can not only help you analyze usage per user, but it can also help you control usage. One common use case is to restrict excessive color usage while still allowing B&W prints and copies to be used as normal.

Accounting can also be used as a way to recover print costs by sub-billing a user or organization for each impression. Unlike your contract rates, you can set your own rates and bill on those. No matter how you slice it, this handy feature can save you a ton of money on your monthly print costs.

Interested in this feature? It’s included with your CopyLady machine at NO extra charge! We’ll even help you set it up! Just give us a call at 239-939-5383, or see our current deals to get yours today! Stop wasting money on overages. Save with CopyLady today!